PARISH INFORMATION – MODEL PUBLICATION SCHEME
It is a duty for parishes, under the Freedom of Information Act, to publish information to the public. This Parish Council adopted the Model Publication Scheme at it’s meeting held on 12th November 2008 and it was reviewed and updated on 20th May 2015.
We are committed to making information available to the public as part of our normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by us.
Our scheme for publishing information (either in print or on the web) commits us:
- To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.
- To specify the information which is held by the authority and falls within the classifications below.
- To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
- To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
- To review and update on a regular basis the information the authority makes available under this scheme.
- To produce a schedule of any fees charged for access to information which is made proactively available.
- To make this publication scheme available to the public
In accordance with the provisions of the Freedom of Information Act 2009 the scheme specifies the classes of information as detailed below. Excluded throughout the scheme is general correspondence sent or received by councils and all information relating to private individuals by virtue of it being personal data under the Data Protection Act 1998.
The information contained in each class is available by inspection at the Council offices which are open Mondays, Tuesdays and Thursdays between 9.30am and 12.30pm. Telephone 0116 2602202. Any requests for information will be responded to within 20 days.
Class 1: Who we are and what we do
- Who’s who on the Council and it’s Committees
- Location of main Council Offices and accessibility details
- Staffing structure
Class 2: What we spend and how we spend it
- Annual return form and report by auditor
- Finalised budget
- Precept 2017/18
- Financial Regulations
- Grants given and received
- List of current contracts awarded and value of contract
- Members’ allowances and expenses
No Councillor is paid an allowance with the exception of the Chairman and the Vice Chairman.
The Chairman has an allowance of £500 per year to defray the cost of performing this role and the Vice Chairman receives £200 – both are payable upon completion of one years’ service in April 2016
Class 3: What our priorities are and how we are doing
- Parish Plan
- Annual Report to Parish Meeting
- Local charters drawn up in accordance with DCLG guidelines
Class 4: How we make our decisions
- Timetable of meetings
- Agendas of meetings
- Minutes of meetings
- Reports presented to council meetings
- Responses to consultation papers
- Responses to planning applications
Class 5: Our policies and procedures
- Policies and procedures for the conduct of council business:
- Policies and procedures for the provision of services and about the employment of staff:
- Equal Opportunity Policy
- Health and safety policy
- Policies and procedures for handling requests for information
- Complaints procedures (including those covering requests for information and operating the publication scheme)
- Records management policies (records retention, destruction and archive)
- Data protection policies
- Schedule of charges (for the publication of information – see below
Where we handle personal information about individuals we have a number of legal obligations to protect that information under the Data Protection Act 1998. We are registered as a data handler with the Information Commissioners Office. (Registration Number Z7751466). All queries should be directed to the Clerk of the Council.
Class 6: Lists and Register
Class 7: The services we offer
- Community centres and village halls
- Parks, playing fields and recreation facilities
- Seating, litter bins, clocks, memorials and lighting
- Bus shelters
The classes of information will not generally include:
- Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
- Information in draft form.
- Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.
- All commercially sensitive information eg quotations and tenders, loan documentation and insurance policies.
Schedule of Charges
A charge of 5p per copy has been agreed by the Council and adopted 20th May 2015 along with any actual postage costs.